Clearwater Dentist - Privacy Policy and Notice of Privacy Practices

Effective Date: April 20, 2026


THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.


1. Our Commitment to Your Privacy

Clearwater Dentist Inc (“we,” “our,” or “us”) is required by law to maintain the privacy and security of your Protected Health Information (“PHI”) and to provide you with this Notice of our legal duties and privacy practices.

We will follow the terms of this Notice currently in effect.

We will notify you promptly if a breach occurs that may have compromised the privacy or security of your information.


2. What is Protected Health Information (PHI)?

PHI includes any information about your health, treatment, or payment for healthcare services that can be linked to you, including:

  • Medical and dental records
  • Treatment plans and clinical notes
  • Billing and insurance information
  • Contact information such as phone number or email

HIPAA requires dental and medical providers to explain how this information is used and protected.


3. How We Use and Disclose Your Information

We may use and disclose your PHI for the following purposes:


Treatment

To provide, coordinate, or manage your healthcare.
Example: Sharing information with specialists or labs.


Payment

To bill and receive payment for services.
Example: Sending claims to insurance providers.


Healthcare Operations

To run our practice efficiently and improve care quality.
Example: Internal quality reviews or staff training.


4. Other Uses and Disclosures Allowed by Law

We may disclose your information without your authorization for:

  • Public health reporting
  • Law enforcement requests
  • Health oversight audits
  • Abuse or neglect reporting
  • Compliance with legal obligations

For uses not described above, we will obtain your written authorization, which you may revoke at any time.


5. Special Protections (2026 HIPAA Update)

Certain records receive additional protections under federal law, including:

  • Substance use disorder records
  • Mental health information
  • Genetic and reproductive health information

Dental practices are required to update policies to reflect these protections.


6. Your Rights Regarding Your Health Information

You have the right to:

  • Access and obtain a copy of your records
  • Request corrections to your records
  • Request restrictions on how your information is used
  • Request confidential communications
  • Receive an accounting of disclosures
  • File a complaint without retaliation

HIPAA requires providers to clearly explain these rights in the Notice.


7. Our Responsibilities

We are required to:

  • Maintain the privacy and security of your PHI
  • Provide you with this Notice
  • Follow the terms outlined in this Notice
  • Update and post changes when necessary


8. SMS Communications

If you provide your phone number and consent, you may receive SMS messages from Clearwater Dentist Inc.

These may include:

  • Appointment reminders and confirmations
  • Post-treatment follow-ups
  • Billing notifications
  • Promotions and marketing offers (if opted in)

Message frequency may vary.
 Message and data rates may apply.

You may opt out at any time by replying:

  • STOP to unsubscribe
  • HELP for assistance

Consent to receive SMS messages is not a condition of receiving treatment or services.

You must be 18 years of age or older to participate.

Carriers are not liable for delayed or undelivered messages.


9. Information We Collect


We may collect:

Personal Information:

  • Name
  • Phone number
  • Email address
  • Address
  • Insurance information


Health Information:

  • Medical and dental history
  • Treatment records
  • Appointment details


Automatically Collected Data:

  • IP address
  • Device/browser type
  • Website usage data


10. How We Use Your Information

We use your information to:

  • Provide and manage your care
  • Communicate with you
  • Send reminders and updates
  • Improve services and website performance
  • Send marketing messages (with consent)


11. Data Sharing

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

Information may be shared with subcontractors (such as CRM systems, communication platforms, and service providers) only as necessary to operate our business.

All other use cases exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.


12. Cookies, Tracking Technologies, and Analytics

We use cookies and similar tracking technologies to enhance your experience on our website and to understand how visitors interact with our site.

What Are Cookies?
Cookies are small data files stored on your device when you visit a website. They help us recognize your browser and remember certain information.

Types of Technologies We Use:

  • Essential Cookies: Necessary for the website to function properly, such as form submissions and security features.
  • Performance & Analytics Cookies: Help us understand how visitors use our website, including pages visited, time spent on pages, and user interactions.
  • Functional Cookies: Allow the website to remember your preferences and improve your experience.
  • Advertising & Tracking Technologies: May be used to deliver relevant advertisements and measure the effectiveness of marketing campaigns.

Analytics Tools We May Use:
We may use third-party analytics services such as Google Analytics and similar tools to collect information about website usage. These tools may collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time and date of visits
  • Referring website addresses

This information is used to:

  • Improve website performance and user experience
  • Analyze trends and site traffic
  • Support marketing and advertising efforts

How You Can Control Cookies:
You can control or disable cookies through your browser settings. Please note that disabling cookies may affect certain features or functionality of the website.

Do Not Track Signals:
Some browsers offer a “Do Not Track” (DNT) feature. Our website may not respond to DNT signals at this time.

Third-Party Tracking:
We may allow third-party service providers to use cookies or similar technologies on our website for analytics and marketing purposes. These providers are contractually obligated to protect your information and use it only for the services they provide.


13. Data Security

We implement administrative, technical, and physical safeguards to protect your information in compliance with HIPAA Security Rule standards.


14. Changes to This Notice

We reserve the right to change this Notice and make the new Notice apply to all information we maintain. Updates will be posted on our website.


15. Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

  • Clearwater Dentist Inc
  • Or the U.S. Department of Health and Human Services

You will not be penalized for filing a complaint.


16. Contact Information

Clearwater Dentist Inc
📍 1700 N McMullen Booth Rd, Suite A1, Clearwater, FL 33759
📞 (727) 797-8444
🌐 https://www.clearwaterdentist.com